Last updated: Jan 2026

This Privacy Policy explains how PTD Ninja Ltd ("we", "us", "our") collects, uses, stores, and protects your personal data when you use the Daily Rounds website and software ("Daily Rounds", "the Service").

Daily Rounds is owned and operated by PTD Ninja Ltd. By accessing or using Daily Rounds, you agree to the collection and use of information in accordance with this policy.

1. Who We Are

PTD Ninja Ltd is the data controller responsible for your personal data.

If you have any questions about this policy or how we handle your data, you can contact us at:

Email: [email protected]

2. Software Platform

Daily Rounds is built and hosted using Base44. Base44 provides the underlying infrastructure and tooling required to operate the software. While Base44 may process data on our behalf as a sub-processor, PTD Ninja Ltd remains responsible for how your personal data is used and protected.

3. Information We Collect

We may collect and process the following types of personal data:

• Account information such as your name, email address, and login details
• Usage data including actions taken inside the app, feature usage, and interaction data
• Technical data such as IP address, browser type, device information, and operating system
• Communications you send to us, including support requests and feedback

We only collect data that is necessary to operate, improve, and support the Service.

4. How We Use Your Data

We use your personal data to:

• Provide and maintain the Daily Rounds service
• Create and manage user accounts
• Communicate with you about your account or the Service
• Respond to support requests and enquiries
• Improve functionality, performance, and user experience
• Comply with legal and regulatory obligations

We do not sell or rent your personal data to third parties.

5. Legal Basis for Processing

We process your data under one or more of the following legal bases:

• Performance of a contract (providing the Service you sign up for)
• Legitimate interests (operating and improving our software)
• Legal obligations
• Your consent, where required

6. Data Storage and Security

Your data is stored securely using systems provided by Base44 and associated infrastructure partners. We take reasonable technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

While no system can be guaranteed 100% secure, we actively work to ensure appropriate safeguards are in place.

7. Data Retention

We retain personal data only for as long as necessary to provide the Service, comply with legal obligations, or resolve disputes. You may request deletion of your account and associated data at any time by contacting us.

8. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Request data portability

To exercise any of these rights, please contact [email protected].

9. Third Parties

We may use trusted third-party services to help operate Daily Rounds, such as hosting, analytics, and email delivery. These providers only process data on our instructions and are required to keep it secure.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

Cookie Policy

Last updated: [Insert date]

This Cookie Policy explains how Daily Rounds uses cookies and similar technologies.

1. What Are Cookies?

Cookies are small text files placed on your device to help websites function properly and improve user experience.

2. How We Use Cookies

We use cookies to:

• Ensure the website and app function correctly
• Remember user preferences and login sessions
• Understand how users interact with the site
• Improve performance and usability

3. Types of Cookies We Use

• Essential cookies: required for core functionality such as security and authentication
• Analytics cookies: help us understand usage patterns and improve the Service
• Functional cookies: remember preferences and settings

4. Managing Cookies

You can control or delete cookies through your browser settings. Disabling certain cookies may affect the functionality of the Service.

5. Third-Party Cookies

Some cookies may be set by third-party services used within Daily Rounds, such as analytics or embedded tools. These are governed by the third parties’ own policies.

Terms of Service

Last updated: [Insert date]

These Terms of Service govern your use of Daily Rounds. By accessing or using the Service, you agree to these terms.

1. Service Provider

Daily Rounds is owned and operated by PTD Ninja Ltd. All contracts and legal obligations are between you and PTD Ninja Ltd.

2. Use of the Service

You agree to use Daily Rounds lawfully and not to misuse the platform, interfere with its operation, or attempt unauthorised access.

3. Accounts

You are responsible for maintaining the confidentiality of your login details and for all activity that occurs under your account.

4. Availability

We aim to keep Daily Rounds available at all times but do not guarantee uninterrupted access. The Service may be updated, modified, or temporarily unavailable for maintenance.

5. Intellectual Property

All content, software, and materials provided as part of Daily Rounds are the property of PTD Ninja Ltd or its licensors. You may not copy, distribute, or resell any part of the Service without written permission.

6. Limitation of Liability

To the fullest extent permitted by law, PTD Ninja Ltd will not be liable for any indirect, incidental, or consequential losses arising from your use of the Service.

7. Termination

We reserve the right to suspend or terminate access to Daily Rounds if these terms are breached.

8. Governing Law

These terms are governed by the laws of England and Wales. Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.

9. Contact

If you have any questions about these terms, please contact:

Email: [email protected]